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Calling Notice of Annual General Meeting

Calling Notice of Annual General Meeting

NOTICE OF THE ANNUAL GENERAL MEETING

BIRMINGHAM VERNON SEA CADETS

(BIRMINGHAM VERNON (UNIT 40) OF THE SEA CADET CORPS)

CHARITY REGISTERED IN ENGLAND - NUMBER 522882

NOTICE IS HEREBY GIVEN that the Annual General Meeting (AGM) of Birmingham Vernon Sea Cadet unit (TS Vernon) of Osler Street, Birmingham B16 9EU will be held virtually on Zoom at 19:30. on Friday 27th November 2020 to conduct the following business.

AGENDA

  1. Apologies for absence
  2. Opening address by Chairperson
  3. Minutes of the last Annual General Meeting (AGM) for approval
  4. Matters arising from minutes of the last AGM (date of last AGM)
  5. Unit Chairperson’s Report
  6. Parent & Supporters Association (P&SA) Chairperson’s Report
  7. Commanding Officer’s Report
  8. Treasurer’s Report and adoption of 2019 – 2020 Annual Accounts
  9. Election/Re-election of the Unit Management Team (UMT)* trustees
  10. Any Other Business**

*Notes:

    • Election of the Unit Management Team (UMT) trustees – Individuals who are seeking election to the UMT must have their nomination proposed and seconded.
    • Nominations can only be accepted if they are submitted on the official nomination form.
    • The criteria as to who is eligible to sit on the UMT can be found in the unit’s charity constituation  Please contact the Unit Chairperson, Jennifer Harrison BEM at chair.vernon@hotmail.co.uk for details.
    • Any waiving of these criteria is at the discretion of the Volunteer & Business Support Manager (VBSM).
    • Only fully completed forms will be accepted.

Fully completed nomination forms need to be received by the unit Chairperson by email at chair.vernon@hotmail.co.uk by Friday 20th November 2020.

All newly elected UMT trustees will be required to complete a disclosure application, complete a P1 form – application to join Sea Cadets which includes a Trustee Declaration indicating that they know of no reason why they cannot become a charity trustee, complete three online e-learning courses within two months and an Induction Day within 6 months of joining.

** Note: Any Other Business – Items of AOB will only be considered if they are proposed and seconded in writing to the Chairperson at chair.vernon@hotmail.co.uk at least 7 days before the meeting.

** Latest Updates  on returning to activities

** Latest Updates on returning to activities

** Latest Updates **

Following on from the announcement from the Prime Minister on Saturday, and subsequently following a briefing from our National Charity the MSSC, Birmingham Vernon Sea Cadets Centre will remain closed.

This is disappointing as we have recently been granted permission to return to parading for face to face activity. However, the safety of our volunteer team and cadets is our priority.

We plan to return to parading week beginning 7th December should changes to lockdowns and/or local restrictions allow.

We will be emailing all parents with details about what return to parading will mean for them and their child. If if the meantime you have any questions please email your Commanding Officer at command.vernon@outlook.com

For further information on Coronavirus, please refer to the NHS website https://www.nhs.uk/conditions/coronavirus-covid-19/

 

Commanding Officer receives MBE

Commanding Officer receives MBE

** QUEENS BIRTHDAYS HONOURS 2020 AWARDED TO OUR COMMANDING OFFICER - LIEUTENANT (SCC) OLIVER CHAMBERS MBE RNR **

Congratulations are in order for the recognition of the outstanding achievements and contributions made by our Commanding Officer within the Sea Cadets and wider communities of Birmingham, Sandwell and beyond.

As Chair of Birmingham Vernon I am immensely proud that the recognition of a MBE (Member of the Order of the British Empire) has been duly awarded to our Commanding Officer by Her Majesty The Queen. It gives me great pleasure to know that the qualities, characteristics and commitments made by Oliver across a number of charitable causes over a long period of time has been honoured in this way.

Oliver’s journey with Sea Cadets started in the early 1990’s as a new cadet recruit with Birmingham Vernon Sea Cadets. He progress through the ranks to Cadet Corporal in the Royal Marines Cadets. After that he joined the team as an Adult Volunteer, a role held for over 18 years. During his time Oliver has held additional volunteering positions from unit level right up to National Level to further develop young people and adults alike. Such positions are National Rowing Coach, Assistant District Officer, Area Staff Officer Rowing and now Commanding Officer a role held for the last 4 years.

During his time as Commanding Officer, Oliver has continuously improved the standards of the cadet experience. Our results in the last assessment being the highest score that Birmingham Vernon has ever had. This is true testament to the strong leadership and commitment shown by him. The last 18 months has really highlighted the success that Oliver’s involvement has had within Birmingham Vernon, such as a Captains Commendation for recognition of the additional projects undertaken from Birmingham Vernon, the willingness to take part in a partnership to realise the Midlands Boat Station Project, the Cadet Expansion Programme with Wodensborough Ormiston Academies Trust, that is seeing the introduction of a brand new Royal Marines Cadets Detachment within the Sandwell Community and the start up of the new Junior Sea Cadets Programme within the Brasshouse Community Centre in Sandwell. Last year we also went on to win the Social Action Award for the South West Area in recognition of our community work across Birmingham and Sandwell.

Never to rest on his laurels, during the Covid19 Crisis Oliver become a Community Hero and also volunteered as one of our NHS Volunteers. This saw him delivering prescriptions to patients, making calls and delivering food parcels to vulnerable people in the community. Alongside this he also volunteered over 500 hours for North Smethwick Development Trust a charity based in Smethwick, Sandwell, where our Junior Sea Cadets programme is based. Here he cooked and delivered over 1500 meals to the homeless community, vulnerable families and individuals and helped with a number of maintenance jobs within the community centre. He also helped pack over 350 food parcels and delivered them to people’s homes and helped the development of a membership based Food Pantry Service at Brasshouse Community Centre in Smethwick.

Sir is a true example of the core values of our organisations and an excellent role model for our young people and certainly does give young people the best possible head start in life through nautical adventure and fun. He is equally a great mentor to not just our Adult Volunteer team, but the wider community at large.

Please join me in congratulating our incredible Commanding Officer Lt (SCC) Oliver Chambers MBE RNR

Jenn Harrison BEM

Chairperson Birmingham Vernon Sea Cadets

Annual assessment is best in the charities history

Annual assessment is best in the charities history

** BURGEE AWARD 2020 **

We are delighted to inform you that once again we have obtained a Burgee Efficiency award for 2020 within the Sea Cadets .

The Burgee award is the highest efficiency that can be awarded annually to a Sea Cadet Unit in recognition of the hard work of the Cadets, Volunteers and Unit Management Team. The award also measures the quality of cadets training, qualifications, courses, experiences that they have all achieved in that year and all safety measures associated with them.

This is a testament to the Unit, as once again we have improved our overall score and gone from strength to strength in the last year.

Captain Sea Cadets Phil Russell RN said "An impressive year indeed and, as the Area Officer, Cdr N Morton says, not just for what you have achieved but for the considered and assured way that you have done so – and with additional Cadet Expanision Programme and Youth United Foundation, Junior Trials Project demands. Leadership and commitment, from the top but reflected all the down, have clearly been key, and you are a shining example of a successful unit – and of the contributory factors that make one. It gives me much pleasure to award you a Burgee for 2020".

We would like to congratulate and thank the cadets, Adult Volunteers and UMT for all their fantastic hard work.

A very proud ships company 🥳🥳🥳🥳

Help us to keep up to date

Help us to keep up to date

In order to improve the way in which we communicate with parents and carers, we have produced a single form enabling us to gather the data necessary to communicate with you effectively for the duration of your child’s time at Birmingham Vernon Sea Cadets.

Please ensure the contact details and other information regarding your child is kept up to date. If you change your details at any time, please let us know as soon as possible.

There are lots of things we want to tell you about throughout the course of the year, most of which would be better served through email and text rather than you waiting for a letter or needing to be available to answer a telephone call.

Birmingham Vernon Sea Cadets uses Westminster Database which is an electronic data management system to store information about your child.  Our privacy policy can be found at https://www.sea-cadets.org/privacy-notice. Emails will be sent from tsvernon@hotmail.co.uk and you may wish to add this to your contacts or safe senders list.

We will use the email address and mobile number held in our database for the first point of contact. Therefore, can we please ask you to complete this CADET DATA COLLECTION FORM.  Instructions for completion are given within the document and once completed the document will automatically send to us.  Please complete a form for each child that attends cadets.

 

 

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